Project Booking Form
Once All Africa Volunteers approves the application, confirmation of acceptance into the program will be sent to the client with a invoice.
The client credit card will be charged at confirmation of availability at the project. If client cant pay by credit card a bank transfer must be done to bank details on invoice at least 30 days before arrival at project.
If the total fee of the program price is not paid on due date, All Africa Volunteers reserves the right to disqualify the applicant and would need to reapply. If an applicant applies 30 days or less before the start of the program then the program full price is payable at time of confirmation of program availability.
NEXT OF KIN
declare that the above information submitted by me is complete and
Signed By Participant Date
Signed By Legal Guardian (under21) Date
I (full name) (Parent / Guardian if applicant is under 21yrs.) ________________________
Contact tel. no. ______________________mobile phone ________________________
Declare/consent to my daughter/son__________________________________________
That by participating in the work experience program from_____________to_____________
with All Africa Volunteers and the partner companies I understand that the activities are undertaken at my/his/her own risk and hereby indemnify All Africa Volunteers and its partner companies against any claims whatsoever, that may arise in connection with any, injury, loss or damage to the my/the person or property of me/my daughter/son during the activities at each destination or transport to and from each destination, in the knowledge that the program leaders will take all reasonable precautions for the safety and welfare of the participants.
I understand that costs in respect of any accident or illness, which, in the opinion of the authorities, requires medical attention, are my liability and that I have adequate travel insurance.
Signature of APPLICANT Date
Signature of Legal Guardian (under21) Date
All Africa Volunteers
CARD AUTHORIZATION FORM
Volunteer Name: ______________________________
I hereby authorize All Africa
Volunteers to bill my
for the payment of: Please add 3% service charge when paying by credit card
R ............................. ZAR on .……………............(date).
Name of the Card Holder:
Card Number: ______________________________
Expiry Date: ______________________________
Last 3 digits on the back of card:
Address of the Card Holder:
Passport Number of the Card
Telephone Number of the
E-mail Address of the Card
Authorized Signature: ______________________________
Printed Name of the Authorized
All Africa Volunteers
P.O. Box 2031, Wavecrest, 6331 Jeffreys Bay
All Africa Volunteers Lodge, 5 Schelde Street, Jeffreys Bay, 6331
Tel: 042 296 2563, Fax 0866 228 159 , Cell 083 661 5393
CONTRACT AND INDEMNITY
1) The Contract
All persons applying for All Africa Volunteers Work Experience must complete and sign the application & Indemnity form. In the case of minors the legal parents or legal guardian should sign. The person or persons who have signed the booking form (or in the case of minors) are hereafter referred to as the clients and applicants. Upon signature the client agrees to be bound by these application conditions. No agent, representative or client of All Africa Volunteers has any right to alter or vary or waive any of these conditions.
2) Payment / Acceptance of Application
The signed and completed application and indemnity forms must be sent to All Africa Volunteers . Once All Africa Volunteers approves the application, confirmation of acceptance into the program will be sent to the client at which point the client will deposit the total fee into All Africa Volunteers Bank Account payable in full, 30 days before date of departure. If the balance of the tour price is not paid on due date, All Africa Volunteers reserves the right to disqualify the applicant. If an applicant applies 30 days or less before the start of the program then the program full price is payable at time of application.
3) Cancellation / Change by client
Any notification of cancellation must be in writing. The date on which the letter is received by All Africa Volunteers or its agents will determine the cancellation charges applicable. In the event of cancellation the following charges apply: 42 - 30 days 60% of total fee payable, 29 - 16 days 80% of total fee payable, 15 - 0 days before departure 100% of fee payable of fare retained. Please note the deposit is non refundable.
4) Cancellation by All Africa Volunteers
All Africa Volunteers reserves the right to cancel any program. In the event of a program being canceled for whatever reason, the client may choose a full refund of all moneys paid, or alternatively any other program or tour that All Africa Volunteers is in a position to offer. No further liability by All Africa Volunteers to the client with regard to the cancellation will arise. In the event of an applicant selecting an alternative program or tour offered by All Africa Volunteers, which is lower in the price than the original program, then the client will be entitled to a refund of the difference. If the alternative is more expensive, then the client will be liable for the additional cost.
5) Unused Services/Leaving Projects
In the event of a client failing to join a program, joining after departure, or leaving prior to completion, All Africa Volunteers will accept no refunds or liability.
The information in the brochures, circulars, leaflets and other advertisements issued by All Africa Volunteers
Or its agents is given in good faith, and unless specifically stated shall not form part of any contract between the client and All Africa Volunteers
All Africa Volunteers does not accept any liability arising out of changes to itineraries, or any other matters relating to a program, due to factors outside its control. These factors include wars, strikes, weather, political disputes, border closures, delayed flights etc. Any expenses incurred by the client arising out of these changes are for their own account. Volunteers may not change their own programs.
8) Travel Documents
All clients must be in possession of Insurance, a valid passport, together with any necessary visas or required vaccinations, and the client accepts full responsibility for obtaining the same. Any information or advice given by All Africa Volunteers or its agents with regard to the above is given in good faith, but All Africa Volunteers can accept no responsibility for the information given. Should a client be refused entry to any country due to incorrect or incomplete documentation, All Africa Volunteers will not be held liable for any costs of such delays or repatriation costs for the client.
9) Authority on Tour
The client accepts that at all times the decisions of the authorities will be final on all matters likely to endanger the safety and well being of the client.
During the program should a client, in the sole opinion of All Africa Volunteers or its duly authorized representative, be considered unsuitable for the program, due to being in contravention of any customs or laws of South Africa, or by reason of causing inconvenience or annoyance to other clients, then All Africa Volunteers may disqualify the applicant. In such circumstances transportation back to nearest Airport will be provided for the client’s departure from South Africa. All Africa Volunteers will not be liable to make any refund to the client, and no other liability by All Africa Volunteers to the client will arise.
11) Limitation of Liability
The client that certain risks exist which is an inherent part of travel in South Africa accepts clients’ bookings on the understanding, and clients undertake all programs and associated expeditions entirely at their own risk. While All Africa Volunteers takes every precaution to ensure the safety of clients, no responsibility can be accepted for any death, injury or loss that might occur to such clients, sustained from any causes whatsoever. The client and his/her dependents, heirs, executors, administrators or assigns, hereby indemnify and hold blameless, All Africa Volunteers, its members, employees, representatives and agents from any claims of whatsoever nature and from any liability for delay, loss, damage, injury, illness or death arising from any cause whatsoever out of events related to or occurring during a program.
12) The Contract
This contract, by whosoever it is made and wherever it is made, is subject to and shall be governed and construed according to South African law.
13) Claims and Complaints
Any complaint that the client has against All Africa Volunteers or its projects must firstly be taken up with the program leaders, in order that the program leader is given an opportunity to remedy the problem. If the client has any further complaint this must be lodged in writing to All Africa Volunteers within 7 Days. If these procedures are not followed, then All Africa Volunteers will not be held liable at all.
As most of the projects take in sick, wounded or orphaned animals it is hard to give a precise itinerary. The detailed information above is a guide as to what the volunteer will be doing at any one time he/she may do more or less however circumstances at the Project dictate. Baby animals are seasonal.
15) Price Increase
All Africa Volunteers reserves the right to increase program prices due to any increases in fuel costs, park entrance fees or fluctuation of exchange rates.
It is compulsory for all clients to effect appropriate travel and cancellation insurance before commencing a program. This insurance, which must be for the full duration of the program must cover cancellation, curtailment, medical, emergency travel and personal accident.
17) Defamation of Character
Any volunteer found to be defaming the character of any of All Africa Volunteers staff, Projects or All Africa Volunteers as a company will immediately be asked to leave their program without a refund from All Africa Volunteers, and legal action will be taken against the participant at their cost.
Volunteers participating in any excursion out of All Africa Volunteers programs do so at their own risk.
This document and brochure replaces all other advertising whether on a website, written brochure, agent’s brochure or any other means.
19) Third Party Projects
All Africa Volunteers is not responsible for any claims or damages encountered at third party project offered.